Creating a legally compliant job posting in 2026 means navigating a minefield of different state rules. While some states only ask for a simple salary range, others require granular benefits descriptions or explicitly demand you disclose if AI is used in the screening process.
Below, we've provided a universal compliant job posting template that you can adapt for your own use. By including all these sections, you generally meet the most stringent requirements across the board (such as Colorado's strict benefits rule and Ontario's AI disclosure mandate).
The Master Compliant Job Posting Template
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Customization Notes by State
- Salary Range (Everywhere): Ensure the range is realistic (a "good faith estimate"). States like Washington and California penalize artificially broad ranges (e.g., $50,000 - $500,000).
- Benefits (CO, WA, IL, NJ, MD, MN): You cannot simply say "competitive benefits." You must give a general description of all benefits. The template covers this explicitly.
- AI Disclosure (Ontario): If you are hiring in Ontario (or remote jobs open to Canada), you must legally disclose if AI is used to screen candidates. The template includes this to be safe.
- Vacancy Status (Ontario): You must declare whether the role is a new position or an existing vacancy.
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